The Rules & Regulations dated June 9, 2026 — a one-page memo

From the governing documents

THE RULEBOOK DATED THE DAY OF THE SUSPENSION STILL SAYS THE FEE “WILL BE CHARGED”

Where this fits: on June 9, 2026 the Board voted 6–1 to suspend the short-term-rental administration fee pending an impact and financial analysis. The same day appears on the cover of a new edition of the CRRA Rules & Regulations. This memo is about that document. For the fee itself, see Short-Term Rentals; for the By-Law authority behind it, see By-Laws & the fee.

1. The document

Rules and Regulations CRRA June 9, 2026.pdf — 48 pages, Owner Portal → Documents → Governing Documents. The portal shows it uploaded June 5, 2026, four days before the June 9 meeting. Its preface (p. 3) says the edition “incorporates significant changes recommended by the Architectural Review Committee (ARC) to Article X and Article XI regarding the approval of new construction. These revisions were approved by the Board of Directors on March 10, 2026.” It replaces the January 13, 2026 edition (Ver 1.0 RH, 50 pages).

2. What changed (all of it is construction, none of it is STR)

1. Licensed-surveyor requirement — new. “All projects subject to setback requirements must be proposed on an exhibit drawing prepared by a licensed surveyor,” and “an as-built survey, also prepared by a licensed surveyor, is required for all projects subject to setbacks.” Inserted in Article X (p. 27) and again in Article XI for Eagle’s Mountain campground lots (p. 34). A new out-of-pocket cost imposed by rule, not by covenant amendment.
2. Two-stage permitting — new. A driveway/land-disturbance ARC permit and a passed pre-driveway inspection are now “required prior to submission of a new construction permit application to the ARC” (p. 27). The old step-by-step pre-driveway-inspection instructions were cut to three words: “Passed Pre-driveway Inspection.”
3. County permit sequence reversed. The Gilmer County building permit is now “to be obtained after ARC review and ARC issues a pre-approval letter” (p. 27). In January it was simply a copy of the county permit.
4. “Recorded” deleted in three places. “Recorded survey” became “exhibit drawing and survey”; “recorded plat” became “plat”; “recorded surveys, exhibit drawings, and as-builts” lost the word “recorded” (Art. X and Art. XI). The neighborhood covenants make the recorded plat controlling on setbacks; the rule now lets ARC measure against an unrecorded drawing.
5. Preface language dropped. The January edition said text had been “adjusted to align this document with Gilmer County’s short term rental (STR) ordinances.” That sentence is gone from the June 9 preface. The Central Security e-mail address was also removed (p. 7 contact list).

3. What did not change — Article VII, Section 4 (pp. 21–22)

“By authority of the By-Laws of CRRA (Article II, Section 8, Paragraphs i and v), an administration fee will be charged for every rental/lease or contract for deed property each and every time a new rental/lease or contract is established. This fee will apply to both short-term and long-term arrangements, regardless of the duration. The fee charges will be established by the Board of Directors and will change from time to time.” … “Owners who fail to submit the required rental/lease fee will be assessed a $500.00 fine per occurrence.”

Word-for-word identical to the January 13 edition. No underline (the edition marks every revision by underlining), no footnote, no notation that the fee is suspended. As of this writing no later edition and no board resolution on the suspension has been posted to the Governing Documents folder.

4. The open question — how rules get changed here

Article VII, Section 1 (p. 21) is the rulebook’s own procedure: a rule change “must be approved by a 2/3 vote of the Board of Directors 60 days after the proposal was submitted in Open Session,” with owner notice during the 60 days by newsletter, mail, phone, e-mail or website posting; the 60 days can be waived only “in emergency situations.” That is the same procedure invoked on July 14, when Mr. Hazzard ruled the STR fee proposal out of order “on the grounds that a change to the Rules and Regulations could not be completed before the end of this session of the Board” (approved minutes). Two things follow:

1. If the June 9 suspension was a rule change, it had to travel the same 60-day road — and nothing posted shows that it did. If it was not a rule change, then the fee remains on the books exactly as quoted above and what was suspended was collection, not the rule.
2. The March 10 ARC package became a rulebook “Revised June 9, 2026” that was on the portal June 5. Either date could be the operative one for the surveyor and two-stage-permit requirements, and the Association has not said which — or posted the resolution, the Open Session submission, or the 60-day notice for that package.

The other side of it. Section 4 says fee amounts are “established by the Board of Directors and will change from time to time.” A Board that can set the amount can arguably set it to zero without touching the rule text, and an edition finalized from a March package four days before the meeting could not have carried a June 9 vote. Both readings are available; the documents alone do not settle it. That is why the resolution matters.