Source: CRRA's own Zoom cloud recording of the open session. CRRA typically removes each recording when the next one is posted, so an archive copy is kept here so owners can still watch it. The transcript is machine-generated (Whisper large-v3) and has not been proofread — expect errors, especially in names (“Stone Pfeiffer” is Stonecipher; “Russ” is Ross MacLaren; “Melissa” near the start is likely a staff member). Speakers are not labeled; where a name is given below it was identified from the roll call or from the speaker naming themselves. The video is the authoritative record, and the Association's approved minutes are the official one. Everything written on this page is an owner's summary and has no official status.
This is the Association's copy, on its own Zoom account — the authoritative one, and the best place to watch while it is up. CRRA removes each recording when the next meeting is posted, so an archived copy is kept below. Use the player below if you want to jump straight to a timestamp.
The copy below is the archive kept here so owners can watch the meeting and jump to any timestamp. If the Association circulates its own link to this recording, it will be added here.
Decisions and what they require
How to read this section — and how it was made
This is my summary as an owner, not the Association's minutes, and it carries no official status. I produced it from CRRA's own Zoom recording using AI tools — machine transcription to turn the audio into text, and an AI assistant to help organize and draft what follows. I checked it against the recording passage by passage, but you should know how it was built before you rely on it.- Quotations are as spoken, apart from proper names the software garbled, which I corrected against the roll call and the published roster. Every quotation carries a timestamp so you can hear it yourself.
- The “what it requires now” column is my reading of what each motion obliges — it is not language the Board debated or voted on. A motion can be read more than one way, and mine is not authoritative.
- Where I mark something unresolved or conflicting, I mean the recording does not settle it. That is an observation about the audio, not an allegation that anyone did anything improper.
- “No vote taken” means no vote is audible on the recording. If one happened off-mic or was recorded in the minutes, the minutes govern and I will correct this page.
- Machine transcription makes mistakes. If I have gotten something wrong, tell me and I will fix it and say what changed — corrections here.
| # | What the Board decided | What it requires now | Vote |
|---|---|---|---|
| 1 | The $59 tenant registration fee is waived for short-term tenants. The Board approved a written
“Statement from the Board of Directors Regarding the Short-Term Rental Fee,” read into the record by
the Secretary. Its operative sentence: “In executive session during the September 8, 2026 meeting, this
Board determined it would discontinue this fee.” As one director put it before the vote: “It says
there's no longer a suspension. It's just gone.” |
Management: move STR owners to registering their own tenants “over the next few
weeks.” Board: the statement concedes a “significant revenue shortfall” and says it “will be addressed by the Board in the coming months.” Nothing replaces the fee. Unchanged: the $59 fee to register a long-term tenant continues — so a tenant on a lease still costs $59 to register and a weekend guest costs nothing. |
Passed |
| 2 | Streamlined new-house permit process and higher construction impact fees. On the
Architectural Review Committee's recommendation, the Board adopted changes to Article 10 of the Rules under the
emergency process in Article 7 §1, approved the committee's recommended increase in construction impact fees,
and repealed the conflicting building-permit process in the Administrative Policy Manual. Graham Anthony asked
whether the new fees had been benchmarked against neighboring communities; the answer was that there had not been
time, and the committee would survey and come back. The new schedule: new house up to 1,400 sq ft $1,200 → $2,000 (+67%); 1,400–2,000 sq ft $1,650 → $2,500 (+52%); over 2,000 sq ft $1,950 → $3,000 (+54%); garage $100 → $1,000 (+900%); carport or RV roof-over $100 → $500 (+400%); variance $250 → $1,000 (+300%); new $150 application fee “to have people have a little skin in the game” (0:54:59). Compare the standard applied to the tenancy fee eleven minutes later: same night, two rulebooks. |
ARC / Management: run the new online application process shown at the meeting. ARC: survey impact fees in comparable communities and report back. |
Approved without objection |
| 3 | Board workshop on the budget, October 23 at 9:00 AM. After an extended exchange between the
Treasurer and the president over the 2026–27 budget — whether the assessment figures Access was
given matched what the Board voted, whether the books are “contrary to GAAP,” and the
Treasurer's statement that “we're going broke” — the president moved and the Treasurer seconded
a workshop to go through the budget line by line. |
Board: meet in the conference room October 23, 9:00 AM. The chair said the workshop is “not going to be open to the public” and the Board “cannot make decisions” there (1:47:42). | Unanimous |
How the STR-fee vote was taken. Before the vote the Secretary told the Board that the Association's attorney had advised, in an email sent “12 hours ago,” that any director who owns a short-term rental “cannot vote on this … they are to excuse themselves and leave the room or leave the Zoom” (1:17:33). Three directors identified themselves as STR owners and left under objection: Nick Jackson, who also chairs the STR Committee (“happy to disclose … I'll happily excuse myself from this vote” — 1:18:33); Graham Anthony (“I object to the commentary … I do want my objection noted on record” — 1:19:09); and Kurt DeVries (“I'm also going to basically parrot what Graham said” — 1:20:33). A motion to table the item to next month “where we can address this in a unified way” was made and then withdrawn (1:20:44, 1:21:16). The remaining directors voted. The recording does not state a tally. Three yes votes and one abstention are audible; two directors' votes are not. The Association's minutes should supply the count — a request to inspect the record of this vote is being prepared.
What the directors who voted said. Richard Stonecipher: the June suspension “was an extreme knee jerk reaction … the board failed the residents by doing that. The data should have been produced to make a decision, and it was not” (1:22:05) — and then voted yes to end the fee outright. Ross MacLaren: “the downright misinformation, I'll call it straight out lies that I was told why this was brought in … in 2021. It was done illegally and therefore my vote is yes” (1:30:29). Leah Godfrey abstained: “there are some things that I don't agree with” (1:30:56). A director not identified on the recording, from the floor earlier: 466 short-term rentals “making money,” roughly 2,700 residents who are not; “First of all, I voted against the suspension when it happened” (1:22:57, 1:25:30).
Raised, but no vote taken
• 0:10:07 — Public comment, Tom Kenney (former Board
president), on agenda item 9. He read from a text message he says Director Nick Jackson sent him unsolicited on
May 4, 2026, while Kenney was president: “Ross said you'd be on board with voting to remove the
short-term rental fee” (0:10:58). Kenney: “before any public meeting
… I was being advised how certain directors intended to vote on short-term rental fees … and what would
occur if the short-term rental proposal failed” (0:12:32). He asked the
Secretary whether any director had filed a written disclosure of an STR interest before the June 9 suspension vote.
Answer: “No” (0:14:53). Kenney: proceeding “without addressing the
disclosure issue, creates the appearance of inconsistent governance.” No director responded on the record.
• 0:37:16 — the STR Committee's charter requires its chair to be a
short-term renter and its members are STR owners; the Board was told it must either change the charter or accept
that. Not resolved.
• 1:31:20 — after the vote, from the chair: “if we're registering
people … we should be charging a fee for that. It's not going to be a hundred thousand dollars.” No
motion.
Reported to the Board
• 0:27:29 — Called to order 6:30 PM after owner comments. Roll call:
Jackson, MacLaren, Stonecipher, Brown, Padgett, Godfrey present in the room; Anthony on Zoom; DeVries listed as
excused at the roll call but speaking on Zoom by the STR item; Starling present by the vote. Quorum declared.
• 1:36:13 — Treasurer and president on the budget: the original budget
was submitted with an assessment of “1,400 and some odd dollars” against the current $1,080; the Board cut
the increase to 10% “on the fly on the spreadsheets” but what reached Access may not have matched; the
Treasurer says the books have been wrong “from 2022.” Led to Decision 3.
• 1:55:09 — Treasurer: the auditors were “uninvited from even
reviewing our financial statements” in 2024 and the Association has had to go back to the last audit to correct
statements from 2022 forward.
• 2:16:05 — Next meeting: Saturday, November 14, 9:00 AM
(the Board is alternating Saturday morning and Tuesday evening meetings). Adjourned about 8:16 PM.
Transcript
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